G Suite for Education

G Suite for Education (formerly Google Apps for Education) is a partnership between Google and Missouri S&T. Content stored within the G Suite for Education cloud is considered to be a part of Missouri S&T's intellectual property as well as the intellectual property of the original owner, who may distribute the content as they see fit. 

Content can be shared globally, locally (i.e. visible only to Missouri S&T students, faculty, or staff), or even just limited to select individuals.

Some of the G Suite apps are already in widespread use on campus. All student email is delivered through Gmail. All distribution lists (which were formerly done through listserv tools) are now done through Google Groups. For instance, all instructors now belong to the "edumine-grp" Google Group.

Many campus organizations use both Google Drive and Google Sites to manage their organization-specific content.

The IT G Suite for Education web page also has additional links and information for using the other G Suite apps, such as Docs, Talk, Groups, and more...

Since Google is a third-party application and is not managed or controlled by IT (or EdTech), it is not really feasible to maintain documentation on the various tools. Google maintains a "rapid-release cycle" for its tools, meaning they automatically push new versions of the tools when they are ready for distribution. This means that any user documentation maintained by Missouri S&T may be out of date after only a few weeks. The list of tools below will refer to the Google-maintained help files (if they exist).

G Suite for Education can be accessed from any web browser, but  may be more stable and efficient when accessed through Google Chrome. Chrome is a free download for any operating system.

IMPORTANT: Your S&T-synced Google account is DIFFERENT from any other personal Google accounts you may already have created. Therefore, if you have a personal Google space set up, it will look different than any content you have established in your S&T Google space. You may need to share items between your S&T Google account and your personal Google account.


G Suite for Education

 

Calendar - This is a personal tool for scheduling events. Unfortunately, it does NOT sync with Outlook's calendar, but it DOES sync with Apple's iCal tool and Mozilla's Sunbird tool. You can share your calendar events with others. It is also possible to sync the calendar with a mobile device (e.g. iOS or Android).

 

Contacts - This feature allows you to store all of the important contacts in your life. As with many of the features, though, it is not directly compatible with Outlook, so you can't simply import your contacts from Outlook. You can even create contact groups to help manage your contact list and organize them for easy reference.

 

Drive - Google Drive is a content file storage system. Files can be uploaded for easy storage and retrieval. It also features its own versions of a word processor (similar to Word), spreadsheet application (similar to Excel), and a presentation slide application (similar to PowerPoint). These are not as feature-rich as the Microsoft equivalent, but they DO allow multiple authors to edit content simultaneously, which is very nice for collaborating and sharing content across departments or within a department. Students can also use Drive to share and collaborate on group projects very easily. Drive documents can also be linked to from a Google Site.

 

Gmail (Students only) - Gmail is only available to students. Faculty and staff still use Microsoft Outlook through Exchange. However, faculty and staff can still have a personal Gmail account, though it will not be synchronized to their S&T account.

 

Groups - Google Groups is primarily used as a distribution list for sending out mass emails to a selected group of users. For instance, the eConnection on campus is sent to a Google Group list that includes all employees (both faculty and staff). EdTech and the Library also use a Group called "EDUMINE" that includes anyone on campus that has the role of "instructor". Groups can also be used to form a discussion forum for various topics. Student organizations (or courses) can use Groups for exactly that purpose.

 

Sites - Google Sites allows you to create your own websites and webpages using their simple interface. You do not need to know how to use HTML/CSS/JavaScript to quickly and easily build a site (though it certainly helps if you understand how they all work--then you can make your own modifications from the templates). Sites provides a wide range of highly customizable templates for you to use. You can also link to any Google Docs you may have and integrate other G Suite for Education apps into your website (such as the Calendar, Groups, Hangouts, and more). As with most content created in G Suite for Education, a Site can be shared with the world, or limited to selected users.

 

Hangouts - Google Hangouts is a chat/video communication service suitable for small groups. You can have group video calls and chats and the service is available on both iOS and Android mobile devices.

 

Web Search (basic Google App) - This is the web search tool for which Google is most known. Simply go to www.google.com and begin searching the web!