ADOBE CONNECT - Getting Started (Participants)

Adobe Connect is a web conference program for web meetings, eLearning activities, and webinars. It is used at S&T to host the Chemistry 1 online section. It is also used for instructors who want to engage in other online learning activities for smaller sections of students.

Meetings within an Adobe Connect room involve three different roles: Host, Presenter, and Participant (either registered or guest).

Hosts – Set up a meeting (with help from IT), invite guests, add content, and edit layouts of a meeting room. They can also promote other participants to the role of host or presenter and give enhanced permissions to room participants. Hosts have the greatest amount of control over the permissions of a room (outside of an Adobe Connect administrator).

Presenters – Share content that has already been loaded into the room. They can also share content from their local computer or network file storage space. They can share their screen with all attendees, chat, and broadcast live audio and video.

Participants – These are the general attendees within an Adobe Connect meeting room. Participants can be Registered to attend the meeting room, or simply Guests. Registered attendees will need a userid and password to attend the meeting room and this is usually provided by the Host when the room is created. Guests, on the other hand, can simply enter the room by typing in their name (or preferred monicker) and selecting the “Guest” option on the login screen.

NOTE: Most Adobe Connect meeting rooms created at Missouri S&T only require Guest access and are therefore available to anyone who knows the URL for the meeting room.

Logging into Adobe Connect

The Host for an Adobe Connect session will send you the necessary information required to acess the meeting room. Typically this involves a customized URL for the session and MAY involve a userid/password, depending on how the Host has configured the session. Most meeting rooms at Missouri S&T are configured to be “open” rooms, meaning that anyone with the correct URL will be able to access the meeting room.

Meeting rooms URLs generally take the form of:<meetingroom>

Where <meetingroom> is replaced by the name of the room (e.g. “joeminer”). Rooms can be named after individual userids for specialized use cases, or can be named after specific courses, depending on the needs of the Host.

On the login screen, select either Guest and type in a username for the meeting, or select Registered user and type in the login information provided to you by the host.

Setting Up Audio and Video

IMPORTANT: The instructions below only apply if permission to use a webcam or microphone has been granted by the room’s Host(s).

To make the most of the audio and video capabilities, it is necessary to select your audio and video devices for the Adobe Connect room. For instance, if you use a webcam, then you will want to enable that webcam (and its associated microphone, if using the webcam for audio).

NOTE: You only need to go through the steps below the first time you enter the Adobe Connect room from any given machine.

  1. Click the Meeting tab.
  2. Select Audio Setup Wizard. This will run you through the steps necessary to enable and configure your microphone and speakers.
  3. Click Next.
  4. Click Play Sound to hear a sound (assuming you have speakers connected). Adjust the volume of the speakers/headset until you can hear the sound at a reasonable level for your current environment (e.g. a conference room or classroom).
  5. Click Next.
  6. Select a recording device from the drop-down menu and click Next.
  7. Click the Record button and begin speaking at a level that is appropriate for your current environment. You may need to speak louder depending on how far away you will be from the microphone.
  8. Click Stop to stop recording your voice. Click Play Recording to hear it played back to you.
  9. Click Next when finished with this step.
  10. Click Test Silence.
  11. Click Next.
  12. Click Finish.

Now you can click on the microphone icon at the top of the screen to activate your microphone. Clicking it again will mute the microphone.

You can also activate your webcam by clicking the video icon at the top of the screen.

NOTE: You will have to click Start Sharing at the bottom of the webcam preview window before you will actually share your webcam with attendees.

Desktop and Application Window Sharing

It is possible to share application windows on your computer with attendees as well as the entire desktop. For instance, if you want to share an Excel file, you can just share the Excel application and not the entire desktop. However, if you have several different applications that you want to share (e.g. a PowerPoint presentation, an Excel file, a web page,etc.), then you can share the entire desktop and switch between application windows as needed.

IMPORTANT: Desktop and application window sharing by participants can only be enabled by a Host. Hosts can either grant you permission to share content directly or promote you to a Presenter, which then also gives you access to share content directly.

To share the desktop or application windows, you will need to make sure the Adobe Connect layout is set to Sharing. This is the default layout, but if Adobe Connect is NOT in Sharing mode, here is how to get back:

  1. Click the Layout tab at the top of the Adobe Connect window.
  2. Select the Sharing option.

Additional Help Resources

Adobe maintains an extensive library of online help resources for Adobe Connect: